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Editorial Process

We maintain an email list, inews_contrib@lists,  for communication with iNews contributors. This contains (1) contributors of recent iNews articles, (2) IST service managers, (3) OCIO/IST directors and the Associate Vice Chancellor—Information Technology. INews staff email should be sent to

This section describes the steps in the iNews process, so you will know what to expect.

  • Article call. Approximately six weeks prior to the article deadline for inclusion in a given BC&C Online issue, an email notice is sent to contributors asking for article proposals and giving notice of the planning meeting. Workgroups and contributors respond with proposed article topics which are assembled into the iNews DRAFT and proposed articles by category page. We will send follow-up email with the draft table of contents (TOC) and a second meeting reminder.

  • Planning meeting. Contributors meet to discuss the proposed TOC. Articles are assigned to authors. Note that articles are to be prereviewed within workgroups before submission. Articles may refer to future events but such references must be final and correct as of the date the article is published in iNews.

  • Article deadline. Last day to submit finished (prereviewed) articles to iNews. Articles may be submitted at any time before the deadline. Individual articles are published in iNews as soon as they have been edited and approved.

    If you wish to rework your article, please download our edited version and work from it. Please do not resubmit your article, which only wastes the effort we have already put in to editing your original submission. To download the HTML source text, go to the View menu and select Page Source (Firefox) or View Source (Safari)

  • Editing, contributor approval. We copy-edit all material to conform to (1) our Style Guide, (2) University Relations Style Guide, (3) Chicago Manual of Style, in order of precedence. You can also look at older iNews articles to see how we do things. We also edit for level of detail, suitability, conciseness, clarity, accuracy, and general agreement with OCIO/IST policy. In addition, we look out for potential legal difficulties, such as copyright or trademark problems.

    Before making significant content changes, we generally try to discuss them with the contributor. However, we don't usually discuss minor stylistic changes or other straightforward changes.

    We will let you know by email when we are finished editing your article. We count on you to review our work and let us know if you don't agree with what we did. Once we have your approval, however, we will consider the article finished and ready to publish.

  • Publication. To "publish" the issue on the Web, we simply add it to the public iNews menus and search indexes. The URL stays the same as in the development stage.